Front Desk & Administrative Officer
Traning Service | Lagos | 2024-06-16 | ₦0
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We are hiring for the role of an Front Desk & Administrative Officer.
Job Requirements:
- OND/HND/B.Sc. in any discipline.
- Minimun of a year experience in front desk or admin. role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office suite and electronic mail software.
- Familiarity with collaboration tools such as Teams, Zoom, etc., and cloud storage facilities.
- Preferably a female.
- Oversee the management of the front space, ensuring a welcoming and professional environment for all stakeholders.
- Deliver exemplary customer care service, addressing inquiries and concerns with professionalism and empathy.
- Spearhead the procurement process for office utilities and consumables, ensuring timely replenishment.
- Facilitate the procurement process for materials, equipment, and other authorized resources, adhering to organizational guidelines.
- Provide oversight of administrative and support services, ensuring seamless operation.
- Strategically manage inventories of products and organizational resources to optimize efficiency.
- Maintain meticulous records to track operational metrics and facilitate informed decision-making.
- Offer valuable insights and recommendations for organizational process improvement or policy changes.
- Uphold standards of cleanliness and hygiene within the office environment to foster a professional atmosphere.
- Generate detailed operational progress and status reports to track the performance of the training facility.
- Maintain meticulous records pertaining to training participants, course materials, attendance, and other pertinent information.
- Serve as the primary point of contact for inquiries from clients, trainers, and participants, ensuring prompt and courteous responses.
- Exercise diligent oversight of expenses, payment processing, and financial reporting to uphold fiscal integrity.
- Efficiently manage the inventory of training materials, equipment, and supplies to meet operational demands.
- Receive, inspect, and appropriately store incoming shipments of training materials and supplies, ensuring accuracy and security.
- Implement robust documentation procedures for certificates issued and received, maintaining accurate records.
- Coordinate the procurement of office utilities and toiletries to sustain operational functionality.
- Prioritize the welfare of delegates and staff, particularly regarding food provision and dietary considerations.
- Supervise and optimize the operational functions of the training facility to enhance efficiency and effectiveness.